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PR Checklist for Media Relations

  • media_relationsMany small businesses are still confused about how to develop a really good story. Use the following point system to figure out just how strong your story is. Go through each of the line items in the list and answer the questions. Each time you answer yes, add the points to your total score. Simply put, the higher the score, the better your chances for a story. Before you go through the list, though, consider reading through these two PR resources to help you develop you story appropriately: The PR Toolkit and The Publicity Handbook.

    Special note: Register to enter our DIY Marketing Month Giveaway in June. You can win some great prizes and resources to help your company develop a story for the news media.

    Do you have a press release for background?

    Yes: 2 points

    Are you available to speak with a reporter for the story?

    Yes: 2 points

    Do you have any photos of products, executives or your company to offer the reporter?

    Yes: 4 points

    Do you have any pre-produced background video you can offer the reporter (especially for TV)?

    Yes: 4 points

    Do you have any charts or graphs you can share with the reporter for the story?

    Yes: 2 points

    Do you have audio sound bites to provide the media for radio?

    Yes: 2 points

    Do you have any multimedia to provide the media (for Internet stories)?

    Yes: 2 points

    Do you have any customers that are willing to speak to the reporter on behalf of your company?

    Yes: 7 points

    Do you have any industry analysts or other industry insiders who can speak to the reporter?

    Yes: 6 points

    Do you have credible third-party industry stats or research to support your story?

    Yes: 3 points

    Is there a larger local/national trend you can apply in your story?

    Yes: 4 points

    Is your announcement TRULY the first time anyone has ever done this?

    Yes: 6 points

    Do you have a company executive who can speak to a breaking news trend story right away?

    Yes: 4 points

    Do you have revenue, sales or any other financial information to provide the reporter?

    Yes: 3 points

    Can you truly define your company in very easy-to-understand terms?

    Yes: 3 points

    Are you launching a new product or service for the first time?

    Yes: 2 points

    Does your company make a truly exciting technology or product?

    Yes: 2 points

    Have you conducted a survey or poll that people would want to hear about?

    Yes: 4 points

    Are you planning a publicity stunt with lots of wow factor?

    Yes: 4 points

    Does your company have a really interesting and compelling employee human interest story?

    Yes: 4 points

    Is your company holding an event for customers, community, vendors or industry?

    Yes: 4 points

    Is something happening in your industry that is affecting your company in a compelling way?

    Yes: 3 points

    Does your company have a compelling angle for an upcoming holiday?

    Yes: 2 points

    Does your company have a compelling angle for a specific season (fall, winter)?

    Yes: 2 points

    Does your company have a compelling angle for a calendar event (back to school, July 4th)?

    Yes: 2 points

    Does your company have a compelling angle for an environmental story?

    Yes: 3 points

    Does your company have an angle for an economic trends story?

    Yes: 2 points

    Does your company have a story angle that involves a celebrity?

    Yes: 3 points

    Does your company have an angle that adds a new layer or twist to a major national story?

    Yes: 3 points

    Are you pitching your story to print and Internet media covering a specific trade industry?

    Yes: 2 points

    Do you have a press kit with company/management history information to provide the reporter?

    Yes: 2 points

    Are you comfortable talking about the success AND failures your company has taken for greater perspective?

    Yes: 3 points

    Does your story involve a political issue and do you have political figures willing to speak on your behalf?

    Yes: 3 points

    Add up all the points. Here is where you stand with your point totals:

    0-20 points: Your story needs a lot of work

    21-50 points: A reporter will listen to your story

    51 - 75 points: A reporter will be intrigued by your story

    76 - 100 points: You have a great chance of getting your story in the news

    How many points do you have for your story? Share your thoughts by leaving a comment here.

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13 Comments
  1. Wow, so nice to see this in one place.. this is a conversation PRs have with companies all the time, but usually in bits and pieces. Thanks!

  2. Fantastic article, John! This is a great litmus test for figuring out if you’ve got the “goods” for media coverage. I’m tweeting about this!

  3. Hi John,

    This is a great piece. I know I’ll be using this checklist often. Thanks for posting.

  4. John, thank you for the article. A customer of mine (I designed his website) has asked me to help him promote his product and company. Your article is the right information I need at the right time. Well done.


    …/Paul

  5. Nice self-quiz! Wouldn’t it be wonderful to have this automated?

    Anita

  6. Thanks for all the great feedback, everyone. Anita, we thought the same thing. Hopefully we’ll be adding some great new technology to our programming soon to make stuff like that reality.

  7. Good list, a great tool for PR and media relations. I’ve saved this, plan to use it often.

    That typed, I think your scale may be a little soft. A score of 21-50 is a failing grade IMO, not sure many reporters will take the time to consider an F story.

    Having things like a press release should only get 1 point; having a targeted, strategically developed, full SEO, updated press release should get 2.

    I’d like to see the company exec or expert get an extra point or two for media training with talking points, rather than just being immediately available.

    Overall, great list. Thanks!!

  8. That is SO helpful! Thank you!!!
    I’m going to be sending a link of this to all my clients, and small business connections - it’s exactly what we all need to know.
    Thanks again!

    Karen

  9. Wow! This is great! This is just I need to get on track with press releases.

  10. Well-planned public relation management could lead to great business success. However, many businesses don’t know what they did are right approaches and what are not.

  11. Great article! I was looking for some info on this, and now this test is helping us to better plan out what type of PR we do in the future, and how it can grab attention.

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