PR Checklist for Media Relations
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Many small businesses are still confused about how to develop a really good story. Use the following point system to figure out just how strong your story is. Go through each of the line items in the list and answer the questions. Each time you answer yes, add the points to your total score. Simply put, the higher the score, the better your chances for a story. Before you go through the list, though, consider reading through these two PR resources to help you develop you story appropriately: The PR Toolkit and The Publicity Handbook.
Special note: Register to enter our DIY Marketing Month Giveaway in June. You can win some great prizes and resources to help your company develop a story for the news media.
Do you have a press release for background?
Yes: 2 points
Are you available to speak with a reporter for the story?
Yes: 2 points
Do you have any photos of products, executives or your company to offer the reporter?
Yes: 4 points
Do you have any pre-produced background video you can offer the reporter (especially for TV)?
Yes: 4 points
Do you have any charts or graphs you can share with the reporter for the story?
Yes: 2 points
Do you have audio sound bites to provide the media for radio?
Yes: 2 points
Do you have any multimedia to provide the media (for Internet stories)?
Yes: 2 points
Do you have any customers that are willing to speak to the reporter on behalf of your company?
Yes: 7 points
Do you have any industry analysts or other industry insiders who can speak to the reporter?
Yes: 6 points
Do you have credible third-party industry stats or research to support your story?
Yes: 3 points
Is there a larger local/national trend you can apply in your story?
Yes: 4 points
Is your announcement TRULY the first time anyone has ever done this?
Yes: 6 points
Do you have a company executive who can speak to a breaking news trend story right away?
Yes: 4 points
Do you have revenue, sales or any other financial information to provide the reporter?
Yes: 3 points
Can you truly define your company in very easy-to-understand terms?
Yes: 3 points
Are you launching a new product or service for the first time?
Yes: 2 points
Does your company make a truly exciting technology or product?
Yes: 2 points
Have you conducted a survey or poll that people would want to hear about?
Yes: 4 points
Are you planning a publicity stunt with lots of wow factor?
Yes: 4 points
Does your company have a really interesting and compelling employee human interest story?
Yes: 4 points
Is your company holding an event for customers, community, vendors or industry?
Yes: 4 points
Is something happening in your industry that is affecting your company in a compelling way?
Yes: 3 points
Does your company have a compelling angle for an upcoming holiday?
Yes: 2 points
Does your company have a compelling angle for a specific season (fall, winter)?
Yes: 2 points
Does your company have a compelling angle for a calendar event (back to school, July 4th)?
Yes: 2 points
Does your company have a compelling angle for an environmental story?
Yes: 3 points
Does your company have an angle for an economic trends story?
Yes: 2 points
Does your company have a story angle that involves a celebrity?
Yes: 3 points
Does your company have an angle that adds a new layer or twist to a major national story?
Yes: 3 points
Are you pitching your story to print and Internet media covering a specific trade industry?
Yes: 2 points
Do you have a press kit with company/management history information to provide the reporter?
Yes: 2 points
Are you comfortable talking about the success AND failures your company has taken for greater perspective?
Yes: 3 points
Does your story involve a political issue and do you have political figures willing to speak on your behalf?
Yes: 3 points
Add up all the points. Here is where you stand with your point totals:
0-20 points: Your story needs a lot of work
21-50 points: A reporter will listen to your story
51 - 75 points: A reporter will be intrigued by your story
76 - 100 points: You have a great chance of getting your story in the news
How many points do you have for your story? Share your thoughts by leaving a comment here.









June 4, 2009 at 8:47 pm
Wow, so nice to see this in one place.. this is a conversation PRs have with companies all the time, but usually in bits and pieces. Thanks!
June 5, 2009 at 4:48 pm
Fantastic article, John! This is a great litmus test for figuring out if you’ve got the “goods” for media coverage. I’m tweeting about this!
June 6, 2009 at 11:34 am
Hi John,
This is a great piece. I know I’ll be using this checklist often. Thanks for posting.
June 6, 2009 at 4:28 pm
John, thank you for the article. A customer of mine (I designed his website) has asked me to help him promote his product and company. Your article is the right information I need at the right time. Well done.
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…/Paul
June 6, 2009 at 4:46 pm
Nice self-quiz! Wouldn’t it be wonderful to have this automated?
Anita
June 7, 2009 at 5:27 pm
Thanks for all the great feedback, everyone. Anita, we thought the same thing. Hopefully we’ll be adding some great new technology to our programming soon to make stuff like that reality.
June 8, 2009 at 11:49 am
Good list, a great tool for PR and media relations. I’ve saved this, plan to use it often.
That typed, I think your scale may be a little soft. A score of 21-50 is a failing grade IMO, not sure many reporters will take the time to consider an F story.
Having things like a press release should only get 1 point; having a targeted, strategically developed, full SEO, updated press release should get 2.
I’d like to see the company exec or expert get an extra point or two for media training with talking points, rather than just being immediately available.
Overall, great list. Thanks!!
June 18, 2009 at 3:37 pm
That is SO helpful! Thank you!!!
I’m going to be sending a link of this to all my clients, and small business connections - it’s exactly what we all need to know.
Thanks again!
Karen
June 22, 2009 at 3:18 pm
Wow! This is great! This is just I need to get on track with press releases.
July 11, 2009 at 4:08 pm
Well-planned public relation management could lead to great business success. However, many businesses don’t know what they did are right approaches and what are not.
July 15, 2010 at 6:35 pm
Great article! I was looking for some info on this, and now this test is helping us to better plan out what type of PR we do in the future, and how it can grab attention.